January 2010 Board MinutesMinutes of the January 25, 2010 at 7:30 p.m. Montclair Public Library Board of Trustees Meeting
The 2045th meeting of the Montclair Public Library Board of Trustees was held in the auditorium of the Main Library, 50 South Fullerton Avenue, Montclair, New Jersey.
Board Members Present: Clifford Kulwin, presiding; Frank Lawatsch; Robert Jackson; Lois Whipple; Diana Lunin; Guy Whitlock and David Hinkley, Library Director.
Board Members Absent: Mayor Jerry Fried; Katherine Nicholas and Wilford Adkins.
Approval of Minutes: Robert Jackson moved and Frank Lawatsch seconded to approve the minutes of the November 16, 2009 Board of Trustees meeting. The motion was carried unanimously.
Treasurer’s Report Frank Lawatsch moved to adopt the following resolution; Robert Jackson seconded. The motion was carried unanimously. Resolved that the payment of the Bills and Payrolls as presented by the Director falling due in the interim since November 16, 2009 be approved and that the itemized summary of the Bills and Payrolls thus approved be made a part of the minutes.
Financial Statements Frank Lawatsch moved that the November and December 2009 Financial Statements be approved and filed for audit; Robert Jackson seconded. The motion was carried unanimously.
Restricted/General Fund Statements: Frank Lawatsch moved that the November and December 2009 Restricted/General Fund Statements be approved and filed for audit; Robert Jackson seconded. The motion was carried unanimously.
Director’s Report: Mr. Hinkley expressed his appreciation to Caroline Brown who fulfilled the role of acting director for four weeks in December during the director’s absence when one critical focus was the exterior work on the north wall.
Mr. Hinkley reported that Dawn Quinn and Derek Duncan coordinated the library’s effort as a volunteer site for the Martin Luther King Day of Service, which took place at the library on Saturday January 16. Sixteen young people and six adults volunteered, assisting with shelving, shifting, technical services processing, and loan packing.
Mr. Hinkley informed the Board the library statistics for this year reflect the highest number of circulation and visits ever. The library had an 18% increase circulation and 15% increase in visits over last year. 16,000 items were added to the collection as opposed to 13,000 in 2008 reflecting a 24% increase. Reference activity has increased by 18%. Mr. Kulwin commented that this was accomplished on a flat budget for the third year. Mr. Hinkley expressed his appreciation to the staff for their dedication.
3rd Floor North Wall Reconstruction: Will Duggan on site Morse Zehnter employee, reports that the exterior portion of the project is 90% complete. Mortar joint and roofing must wait for warmer weather. Plaster repair and paint work on damaged interior ceilings has been completed.
Montclair Public Library Foundation Report: Ms. Campbell informed the Board that the Foundation received a grant of about $1,700 from the Montclair Foundation for computers for job search and career research. This funding has been passed along to the Library. It is the first time in more than a decade that the Library has received support from the Montclair Foundation.
The Foundation raised approximately $69,000 in its annual appeal in 2009. Ms. Campbell stated that this is one of the best years for the annual appeal in the Foundation's history.
Old Business:
New Business:
2009 – The Year End Budget Transfer
Account Department Dr (From) Cr (To) 1 500.1 F/T (S&W) Administrative & Business Services $ 8,600.00 510.1 F/T (S&W) Borrowers Services $ 8,600.00 2. 500.1 F/T (S&W) Administrative & Business Services $20,500.00 510.3 Main P/T (S&W) Borrowers Services $20,500.00
3. 500.1 F/T (S&W) Administrative & Business Services $ 2,600.00 560.1.6 Other (Township) Insurance $ 2,600.00
Total $31,700.00 $31,700.00
Frank Lawatsch moved and Diana Lunin seconded. The motion was carried unanimously.
Resolution for 3M V-Series SelfCheck System Equipment Enhancement WHEREAS, it is necessary to add an Integrated Disc Media Unlocker (IDMU) to our existing 3M SelfCheck System to unlock DVDs in the children’s department at the Main Library, in order to fully utilize the SelfCheck’s capability, and
WHEREAS, 3M has provided us a price in the amount of $8,270 to add the IDMU unit, and WHEREAS, funds for this project are available in ordinance #08-44, account # C-04-08-044-000-950, pending certification of funds by the Chief Financial Officer, NOW THEREFORE BE IT RESOLVED by the Board of Trustees of the Free Public Library of the Township of Montclair, in the County of Essex, authorize that such bills be paid. Complete details are attached hereto and made a part hereof.
Clifford Kulwin moved and Robert Jackson seconded. The motion was carried unanimously. Adopted at the regular meeting of the Montclair Free Public Library Board of Trustees, January 25, 2010.
Main library shelving areas were re-configured on February 15, when the building was closed for President’s Day, to provide a location for “Senior Space”.
Senior Space is scheduled for an inaugural opening at the end of March or mid-April. A specific date will be selected next week and publicity/invitations will follow.
All furniture is scheduled to be delivered next week. All PC’s and supplemental hardware have been received.
Marilyn Kahn is ordering area specific material. A key feature of the project, a custom senior services informational kiosk that will include a programmable LCD panel, is on order.
Permanent signage identifying “Senior Space” is in design, but if not ready by opening date temporary banner signage will be in place.
The library will host INFOLINK’s day-long Senior Services Conference on Library Services for the baby boomers and older adults in May.
Public Comments:
Adjournment: The Board went into executive session. The Board meeting was adjourned.
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